How to correctly process subsidies related to bluetongue vaccinations

We recommend working with a negative entry, as the authorities have decided that the subsidy must appear as a negative amount on the invoice.


Step 1: registering the subsidy

  • Create a sale with a positive free entry for the amount of the subsidy.

  • Select as customer the organisation that will pay the subsidy.

  • Settle this sale using a receipt. This ensures that the invoice numbering remains correct and continuous.


Step 2: processing on the customer's invoice

  • Create a free entry while keeping the description, so that the invoice clearly mentions the subsidy.

  • Set the amount of this free entry to €0 (so no negative amount).

  • Then register a payment for the subsidy amount with payment type "other".

  • The customer will receive an invoice for the remaining balance.