Fuga can export invoices and credit notes as UBL files (Peppol BIS 3.0). This format is supported by most accounting packages and platforms, including NMBRS (aka Yuki), Billit, ClearFacts, and others.
To check whether the accounting module is already active for your practice, go to Configuration => Practice data, tab Bookkeeping interface. If you see export settings there, the module is active. If you see the message 'Export is not enabled', the module has not been enabled yet. See the Activation section below.
Activation
UBL export is part of Fuga's accounting module. If this module is not yet active, you can request a subscription via subscriptions@sonetas.eu.
Configuring UBL in Fuga
Go to Configuration => Practice data, tab Bookkeeping interface, and click edit. Under Export, select the UBL option that fits your workflow: UBL BIS 3.0 File Export (as a file) or UBL BIS 3.0 Mail Export (by email).
Option 1 — UBL as a file
Invoices and credit notes are generated as UBL files that you can download manually and deliver to your accountant or import into your accounting package.
| Setting | Description |
|---|---|
| Belgian UBL | Required for Belgian practices exporting abroad. Adds Belgian VAT codes to the export, as required for Belgian VAT declarations. |
| Export accounting codes | Includes ledger accounts in the export, broken down per invoice line. |
Option 2 — UBL via email
Fuga sends invoices and credit notes as UBL files by email to the address you specify. You choose whether this happens automatically or manually.
| Setting | Description |
|---|---|
| The address to which the UBL files are sent (required). | |
| Include PDF | Sends a readable PDF invoice alongside the UBL file. |
| Automated | Enables or disables the daily automatic sending (see below). |
| Belgian UBL | Required for Belgian practices exporting abroad. Adds Belgian VAT codes to the export, as required for Belgian VAT declarations. |
| Reference date | Determines which date is used as the financial reference date in the export. |
| Number of days after reference date | Determines how many days after the reference date an invoice becomes eligible for export. This allows corrections to be made if an error is discovered. |
| Export accounting codes | Includes ledger accounts in the export, broken down per invoice line. |
Manual or automatic export
You can choose to export manually. You trigger the export yourself via Accounting => Reports => Invoices and credit notes, then click the export button. This way you decide when invoices are sent and can control exactly which invoices are included in each export.
Alternatively, you can have Fuga send the financial documents fully automatically. This happens overnight.
For more information on configuring ledger accounts per product type, see How can I export my accounting from Fuga?